MASS SYSTEM – Handy Hints for Tutors

MASS SYSTEM – HANDY HINTS FOR TUTORS

EDIT COURSES

Login to the website using your membership number and password
Click on View Courses from menu on left hand side
Click on your category from the drop down box
Click on your course from the menu listing and all the details of your course will appear
To edit any details of your course click on the box “Edit Course” at the bottom of the page
On the next page you can change any details like max enrolments or course details
When finished making changes click on the “Save” button at the bottom of the page
If you do not click on the “Save” button no changes will occur
You can make changes to your course at any time

ACCEPTING WAIT LISTED MEMBERS

Login to the website using your membership number and password
Click on View Courses from menu on left hand side
Click on your category from the drop down box
Click on your course from the menu listing and all the details of your course will appear
To edit any details of your course click on the box “Edit Course” at the bottom of the page
On the next page you increase max enrolments by number of wait listed people you are accepting
When finished making changes click on the “Save” button at the bottom of the page
If you do not click on the “Save” button no changes will occur
Click on Reports on the left hand side menu
Click on Enrolments at the top of the page
Go the section containing “List Enrolments” and select your course from the drop down box
Tick the box “Include wait listed” them click on the box “List Enrolments”
Next you will see a report of all your enrolments and those wait listed
Click on “Wait” for those members you want to accept and you and the member will receive an email accepting them into your course

DELETING A MEMBER FROM THE COURSE

Login to the website using your membership number and password
Click on Reports on the left hand side menu
Click on Enrolments at the top of the page
Go the section containing “List Enrolments” and select your course from the drop down box
Click on “List Enrolments”
Next you will see a report of all your enrolments
Click on “Delete” for those members you to wish delete from your course and the member will receive an email deleting them from your course

PRINT ENROLMENT LIST

Login to the website using your membership number and password
Click on Reports on the left hand side menu
Click on Enrolments at the top of the page
Go the section containing “List Enrolments” and select your course from the drop down box
Click on the box “List Enrolments”
The next report you see will be all members enrolled in your course
On the right hand side at the top of the report is a box “Print”
Click on this and you will be able to print this report for your use. Contact details for course members will be shown

PRINT ATTENDANCE LIST

Login to the website using your membership number and password
Click on Reports on the left hand side menu
Click on Enrolments at the top of the page
Go the section containing “Attendance List” and select your course from the drop down box
In box Select course dates you can put in start of term date and end of term date (This will change each year)
You can modify your printout by ticking “Choose a Sort Order” and select either surname/first name/member number whatever suits your needs
If you only print the attendance list at start of the term then you can tick the box “extra horizontal lines” and add as many lines as you wish to enable you to add names for members that join after term start.
Click on “Attendance List”
The next report you see will be all members enrolled in your course in boxes with dates of your course
On the right hand side at the top of the report is a box “Print”
Click on this and you will be able to print this report for your use. This can be used as a roll to mark attendance of members

EMERGENCY CONTACTS

Login to website using your membership number and password
Click on Reports on the left hand side menu
Click on Enrolments at the top of the page
Go the section containing “List Enrolments” and select your course from the drop down box
Tick the box Show Emergency Contacts then Click on the box “List Enrolments”
The next report you see will be all members enrolled in your course
On the right hand side at the top of the report is a box “Print”
Click on this and you will be able to print this report for your use. Contact details for course members will be shown as well as emergency contact details.

Grant Matthews, U3A Systems Administrator
updated 7/8/19

Never stop learning!